Our Fully Managed service is ideal when you don't want to worry about a thing!. Our clients who use this service leave the operational side of running an event to us. SMBE will professionally handle your event from conception all the way through to finished perfection with minimal hassle to you.
-Complimentary initial consultation to discuss the size and style of the event and what services are required
-Assistance with establishing a unique style/theme for the client/s event
-Unlimited face-to-face consultation appointments to discuss all aspects of the event at any time during the planning process
-Unlimited consultation via telephone and email which begins from the date SMBE services are retained and continues throughout the event planning process up to the event day
-The sourcing of all quotes and liaison with all suppliers on the client/s behalf (SMBE preferred suppliers will be used where possible)
-Organisation of meetings with suppliers and venues to see what is available to the client
-After the client decides on the venue/s, we will organise the photographer, florist, cake, invitations, guest speaker, team building activity, lanyards, name badges, gift items, balloons, DJ/live music, hire furniture, MC, media attendance and all the little things that go together to make the client/s day complete
-The gathering of quotes and negotiating prices that reflect the client/s needs for the various elements of the event. Our preferred suppliers will be used where possible
-Coordination and management of contracts, bookings and deposits for venues and suppliers
-She Means Business Events will be the main point of contact for all the client/s suppliers and venues to help avoid stress and confusion.
-The research of accommodation for guests (if required) can also be carried out by our team. Our organisation capabilities also extend to the following:
-Preparation of a schedule/timeline for the event including a list of all vendors with contact details. Distribution of the schedule to all those required
-Assistance with guest RSVP management including floor plan and seating arrangements
-Attendance at the rehearsal (if a rehearsal is required)
-Onsite attendance on the date of your event
-Management and coordination of all vendors on the day to make sure that everything is as planned and running according to schedule
-Ensure that the venue is set up and decorated to the client's expectation
-Gather required guests/media for photographs
-SMBE are essentially your personal assistants on the day to address any of your concerns and deal with any challenges that may occur during the day
-Most importantly, we understand our responsibility is to ensure that the client/s are relaxed and enjoy their special event.
*The fee for this service is available on request.
SMBE can be your 24/7 'Virtual' Event Manager to assist with ongoing monthly events you may host such as; staff meetings, corporate lunches/dinners, product launches, store openings, offsite meetings, conferences, promotional events etc.
Are you a corporate business or venue that requires assistance with monthly events? We can be your 'virtual' event manager to assist with ongoing monthly events you may host such as; staff meetings, corporate lunches/dinners, product launches, store openings, offsite meetings, conferences, promotional events, etc.
-We offer a 6 and 12-month retainer option starting from as little as 30 hours per month (that's approximately one day's event management support from our team per week)
-We can assist the client/s with making bookings from her preferred supplier listing (these additional services will need to be paid directly by the clients to us - 7-day invoices)
-Unlimited consultation via telephone and email which begins from the date our services are retained and continues throughout the event planning process up to the event day
-We will be the main point of contact for all the client/s suppliers and venues to help avoid stress and confusion
-We will also ensure that the client and the client/s receives a full run sheet for the event
-With a retainer, you can be assured of event management support on a regular basis, in line with your requirements
*The fee for this service is available on request. If you do require SMBE to be at an event to assist with onsite coordination, an hourly rate is charged on top of the monthly retainer - a minimum of 4 hours is applicable